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Emploi par regions
Référence : INTER-1Vue : 510 fois - Expire le 16 Juillet 2018
Entreprise :
InterSystems

Secteur :
Services

Localisation :
International *, Dubai, United Arab Emirates

Fonction :
Administration

Postes ouverts :
1

Partager cette offre :

Executive Assistant

Description du poste
We have an opportunity for an experienced Executive Assistant to join our team in the Dubai office. You will be provide administrative support to the Regional Managing Director. You will be highly organised and able to ensure the smooth and efficient running of the office each day.

 Responsibilities:

Act as a business support for the Regional Managing Director by preparing reports, presentations…etc.
Raise purchase orders and quotations / check invoices as necessary
Excellent communication skills in typing memos or letters and being in contact with other executive level Managers
Maintain and update reports and databases as necessary
Organise meetings and conference calls both internal and external
Provide PA support to the Regional Managing Director including but not limited to; extensive complex diary management, monitoring incoming correspondence, screening calls, collating expenses on a monthly basis, collating monthly report data
Coordinate travel bookings (domestic and international) for the Regional Managing Director and provide booking assistance to Executives/Senior Management visiting the UAE office as necessary
Provide additional cover for other administrative staff during absences or when assisting with specific projects
The position requires a proactive self-starter who can anticipate the needs of not only the Regional Managing Director but also his/her entire staff
Participate in company meetings and take minutes as required and follow up on actions as well.
Act on behalf of the Managers as a liaison between internal departments, offices and clients.
Provide assistance when the Regional Managing Director are travelling. This may include checking voice mail, telephone calls and messages
Provide additional/flexible support to the Office manager and Admin Team as requested
Other responsibilities assigned by the Office manager
Qualifications

At least 5 years experience as an Executive Assistant/Senior Administrator in a fast-paced, company start-up, sales environment.
A university degree in business adminstartion or similar field.
Excellent speaking/ writing Arabic and English language is a must
Superior communication skills complemented by high standards of work and presentation.
You will be able to build excellent working relationships with stakeholders.
You must be self-motivated, possess good planning skills and demonstrate high attention to detail.
A flexible, well organised team player with strong problem solving skills, often working under pressure while maintaining accuracy.
Advanced skills in Microsoft Word, Excel and PowerPoint and proven experience in an administration position within a corporate environment.
Qualifications in Office / Business Administration will be highly regarded.

The role requires the following key characteristics:

Team player – someone that interacts well with people at all levels internally and externally
Excellent planning and organisation
Ability to multi-task
Flexible attitude – particularly when it comes to changing priorities and demands
Proactive, someone who likes using their initiative
Assertive
Responsible
Reliable
Calm under pressure
Excellent written and verbal communication skills
Business acumen
Attention to detail
Strong work ethic
Various ad hoc tasks – arranging refreshments, catering, personal appointments, etc.
Fun and sense of humour

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